The Top 5 Office 365 Features You Could Be Missing

Posted: 29th January 2020

Microsoft launched Office 365 back in 2011 – a software and cloud-based services suite with the vision to drive efficiency, increase productivity and encourage collaborative working in the business world.

As a Microsoft partner for over 12 years, at Jupiter IT, we have certainly seen Office 365 deliver on its objectives; for our clients and for us as a business as well.

However, on a regular basis, we discover some of our clients missing out on some of the key features that could streamline their processes and dramatically improve their efficiency. As we do with these clients, we’d like to take you beyond Outlook, Word and Excel and show you a world of possibility with:

5 of the top Office 365 features you might have never explored.

#1 Please note, OneNote

OneNote is your paperless note pad. Not only is it eco-friendly, but it also brings formality and structure to your planning, meeting notes, to-do list, and anything else you would normally scribble on a Post-It note.

This interactive tool allows you to type notes, deposit useful articles, and compile documents, but it is also a free-form canvas that allows you to highlight, draw and enter text. The tiered layout enables you to not only organise your notes by project or subject matter but also makes for a user-friendly system to share notes with others.

With apps for iOS and Android, OneNote is your paperless, modern-day Filofax that can go anywhere with you.

#2 Hear all about it with Yammer

Yammer is your workplace Facebook. The perfect platform to share company news, employee achievements, general workplace policies, and useful information for staff, Yammer is your business secure social network only accessible by those with an approved email address.

Yammer can also have a great positive effect on team morale especially in larger organisation environments; news and announcements can be shared easily across sites and even with off-site employees, praise and gratitude can be aired widely, and external news such as traffic incidents that may affect staffs’ journeys can be shared.

#3 Be a part of it with Teams

If you keep up to date with our blog, you’ll know we’re pretty big advocates of Microsoft Teams; an instant messaging tool that allows you to reduce the number of internal emails you send and receive and get quick answers to quick questions. In our experience, it enables more efficient working and is a great collaborative working tool.

But more than just an instant messaging tool, Teams offers audio and video conferencing calling which will fill the gap as we say goodbye to Skype For Business. It also offers file sharing and live editing among colleagues, and even the ability to integrate additional apps for project management, analytics, staff training, and more!

#4 It’s good to share with SharePoint

SharePoint is a file hosting application that allows documents to be saved centrally for all to access. Files can also be edited in location and alerts set up to notify anyone who needs to know when an amendment is made.

The idea is much that of a shared drive except SharePoint can be accessed remotely, doesn’t require space on your network and is generally superior in the features it offers.

#5 Be empowered by Power BI

Power BI is driven to turn your business data into business opportunities. Collating facts and figures from unrelated data sources, from Excel spreadsheets to cloud-based analytic tools, Power BI turns a sea of business performance stats into a coherent visual and interactive insight that will inform and direct important business decisions and planning.

And, of course, true to Microsoft’s passion for collaboration, your insights are structured into a digestible report that can then be shared with your teams and colleagues.

Jupiter IT Is More Than IT Support – It’s IT Consultancy

Remember, at Jupiter IT, we’re about more than just resolving your IT issues and installing new hardware; we’re here to guide, advise and train our clients to make sure you’re getting the most from your tech.

If you’re running Office 365, make sure you’re using it to its full potential; drop us a line and we’ll be happy to show you the ropes.